Know some of the common reasons to remove duplicated emails in Outlook:Ĭreate confusion: Duplicate emails create confusion as users are not confirmed whether the email is replied or not. Also, users face several problems due to duplication of emails in Outlook. However, duplicate emails in mailbox badly affect its performance. Microsoft Outlook is a widely used email client. Why need to remove duplicate emails in Outlook? Third-party tool to remove duplicated emails in Outlook Solutions to eliminate duplicate emails in Outlook.Causes leading users to eliminate duplicate emails in Outlook.Why need to remove duplicate emails in Outlook?.Some ISPs may not even allow you to send through their SMTP servers unless you are using an address of theirs. If you don’t like your Sent Items automatically being stored to Gmail, then you could choose to send via the SMTP server of your own Internet provider (ISP) instead of using the SMTP server of Gmail.Ī major downside of this method is that there is a higher likelihood that your messages could get marked as spam by the recipient since you are sending out with an address but aren’t using a server from Gmail. Unfortunately, as mentioned earlier, there isn’t an option within Gmail to turn off saving a copy of all sent items when using their SMTP server, even though this isn’t standardized behavior for an SMTP server. For more information on this method see: Sorting Outgoing E-mails. You can then use sending rules to make sure that copies of your sent items for other accounts end up in the appropriate Sent Items folder. If you also want to prevent the messages from being saved in your local Sent Items folder, you can disable Outlook’s generic option to save a copy of your Sent Items.
Store your Gmail Sent Items in a local pst-file to prevent duplicates online. Tools-> Account Settings…-> select your Gmail account-> button Change…-> button More Settings…-> tab Folders-> option: Save sent mail in the Outlook Sent Items folder In Outlook 2007, you can configure Outlook to save the Sent Items into the Sent Items of your Personal Folder (pst-files) file instead of in the Gmail account: Prevent duplicate Sent Items for Gmail by disabling the default save option. Outlook 2010įile-> Account Settings-> Account Settings-> select your Gmail account-> button Change…-> button More Settings…-> tab Sent Items-> option: Do not save copies of sent items
To disable this option in Outlook 2013 or Outlook 2016:įile-> Account Settings-> Account Settings-> select your Gmail account-> button Change…-> button More Settings…-> tab Advanced-> option: Do not save copies of sent itemsĮnable the option to not save copies to prevent duplicates in Gmail. To prevent Sent Items from being duplicated, you’ll need to disable the Outlook option to save a copy of your Sent Items in your Gmail account. There is no option within Gmail to turn off this behavior. This happens because your are sending via the SMTP server of Gmail and have Outlook configured to save a copy of each Sent Item.Īs all the messages that you sent via the Gmail SMTP server also automatically store a copy in your Sent Items folder of the Gmail account, you'll end up with duplicates. Why is this happening and how can I prevent this? When sending a message with my Gmail account in Outlook, I noticed that I the item is being stored twice in my Sent Items folder.
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